SUO Membership Survey Policy/Guidelines

Membership Survey Approval

• All requests for membership surveys will be reviewed and vetted by the SUO Survey Review Committee.
• All membership surveys must receive approval from the SUO Survey Review Committee.

Membership Survey Guidelines

• Membership survey requests must include an SUO member as the principal investigator or an integral part of the investigative team.
• Surveys must be intended to lead to a presentation and publication.
• Survey requests submitted should include:
  • An introductory statement that will be sent to the membership explaining the purpose of the survey.
  • A clearly delineated proposed hypothesis for the survey. This may not be appropriate to provide to those who are completing the survey if it will bias replies.
  • Estimated time to complete the survey. Must take less than 10 minutes to complete.
  • Surveys should be limited in length to a maximum of 10 questions, unless justification for additional questions can be provided.
  • Link to the survey on Survey Monkey.
  • Plan for utilization of survey results.
• Surveys collecting data for potential publication/presentation need to provide a rationale for the sample size used in the survey.
• The statistics and power calculations should be provided, and membership must be able to meet those calculations (i.e. what proportion of solicited members must respond to meet those calculations).
• If questions or answers are ambiguous, the committee members may edit/suggest different wording.

Membership Survey Results

• The plan for what will be done with the results of the survey needs to be clearly outlined in the proposal request.
• Survey results must be shared with the SUO membership either as an abstract submission for the SUO Winter meeting, or publication in a relevant journal or other medium such as Urologic Oncology.
• Survey results must acknowledge SUO (as an organization/membership) in publication.

Membership Survey Frequency

• SUO Membership surveys will be limited to approximately one per month or three per quarter.
• At least 21 days will be required from the close of the previous survey before the next approved membership survey will be sent.
• Each survey will be sent to the SUO membership as an initial request, with one follow up reminder email sent approximately two weeks after the initial request.
• Members will be given 14 days to complete the survey. Then 7 days after the follow up reminder email. After approximately 21 days, the survey will be closed.